Personal Assistant/Secretary to Head of Corporate Commercial and Head of Litigation

RJS Solicitors have an outstanding opportunity for a Personal Assistant/Secretary to Head of Corporate Commercial and Head of Litigation.

£ Competitive

Location: Trentham, Stoke-on-Trent

Hours: Part Time, Monday to Friday

 

Do you come from a Personal Assistant or Secretarial background and have the desire to work as part of a successful legal team spanning two departments?  Do you pride yourself in in excellent organisational skills, ensuring you work efficiently with a positive can-do attitude?  If this sounds like you, we’d love to hear from you.

 

Join our professional team at RJS Solicitors based in Trentham, Stoke-on-Trent.

 

Our personal approach ensures we look after the needs of our clients by providing no-nonsense, value for money and an efficient approach to legal services.  You will provide invaluable administrative support to the Corporate Commercial and Litigation departments who strive every day to deliver that ethos for our clients.

 

Responsibilities
The role:

You will work as part of a team to provide secretarial and administrative support to help our legal teams deliver great service to our clients.

Your key duties will be:

  • providing timely and effective secretarial support to requests for assistance from members of the team
  • the accurate production of correspondence and documentation
  • attending to clients in person and on the phone taking messages and assisting where appropriate
  • the use of a case management system to process and progress files
  • managing file opening, closure and archiving
  • managing diaries for the team, planning and organising meetings and making travel arrangements
  • organising and maintaining departmental filing systems and document storage
  • photocopying, scanning, faxing, printing, filing and other general administrative tasks

Skills and experience you will have:

  • previous organisational and administrative experience ideally gained working in a legal secretarial role
  • confidence with IT systems to include Microsoft Word and Excel
  • fast and accurate keyboard skills

Key competencies you will need:

  • the ability to work well in a team and develop good working relationships with colleagues and others
  • confident interpersonal skills with the ability to liaise openly and clearly with colleagues and clients
  • to be able to produce a high standard of work, often to tight deadlines, whilst maintaining accuracy and good attention to detail
  • the ability to prioritise well coping with changing demands
  • to be able to demonstrate professionalism, flexibility, initiative and self confidence

About you – you will be:

  • highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
  • respectful towards others and have a positive, willing and ‘can do’ attitude
  • keen to learn
Additional information
Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted.
Equal opportunities
RJS Solicitors is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.

How to apply

Please forward your CV and covering letter for the attention of Kim Hughes at kim@rjssolicitors.com.  The closing date for applications for this position is Friday 10 November 2017.  Interviews will take place week commencing 13 November 2017.